If you have Word 2007 or a newer version, follow the instructions below to find Avery templates built in to Microsoft® Word. Note: Older versions of Word are slightly different. With your Word document open, go to the top of screen and click Mailings Labels Options. (In older versions of Word, the Options setting is located in Tools at the top of the page.). Select Avery US Letter from the drop-down menu next to Label Vendors.
Select 'Layout' under the View menu. Here is where you choose the template for your labels. Under the Layout menu, select 'New Layout/Report.' Choose 'Labels,' and then 'Next.' Use the pull-down menu to the specify label layout for your labels. Continue through the setup wizard until it's complete. Home » Label Template » how to print avery labels in word. 3 label templates for mac. Advertising advertising.
Then scroll to find your Avery product number and click OK. If you want all your labels to have the same information, type it into the address box and click New Document. If you want different information on each label, click New Document and then proceed to fill in your labels.
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If your template looks like a blank page, select Layout View Gridlines to see the template layout. If your product number isn't built in to your software, you can instead.
Double-click the Avery Word Template file you downloaded and saved to your copmuter. If the template looks like a blank page, select Table Tools Layout Show Gridlines to view the template layout. Once the file is open, type your information into the template. Highlight the text you entered and use the tools in Microsoft Word to format the text. Click the Insert tab in the Ribbon Toolbar to insert your own image, clip art, shapes and more. Select your image in the template and click the Page Layout tab in the Ribbon Toolbar. Then click Text Wrapping and select In Front of Text in the drop down list.
How to create a sheet of all the same labels:. Blank Templates. Insert your information on the 1st label.
Highlight all the content in the first label, right-click and select Copy. Position the cursor in the next label, right-click and select Paste.
Continue with Step 3 until all labels are filled with your information. Pre-Designed Templates:.
Use the Microsoft Word's Find and Replace formatting tool to replace all the pre-designed template text in each label with your own information. The fastest way to download an Avery template is to go to and type your Avery product or template number into the white Search Bar at the top center of the page. (Your product or template number can be found on the bottom right of your Avery packaging). You can also search by product category if you don't have your product or template number handy. Once you've located your product, scroll down to the middle of the page to Download Templates. Select your preferred software from the drop-down menu and click Download Blank Template.
Note: Many Avery products have similar layouts but are different sizes, so make sure you use the correct template for your product. It's also important to be sure you're using the correct product type for your printer.
(Inkjet-only products should only be used in inkjet printers, and laser-only products in laser printers). After you select your product, template and a pre-design, the Options for Entering Information screen appears.
Check the box for using an existing data file or creating a new one. Note: If you don't have a spreadsheet with all of your names and addresses, you can start with our pre-formatted files for or After uploading the data, you can choose which rows of data you want to use by adding the specific fields to your layout. You can also add punctuation and spaces, and edit your graphics in this phase. Your project is now complete.
Choose which direction you want to print your labels or cards and Click Finish. Your project is now ready to print. At any point you can click the Back button to return to the previous screen. Make sure that you have downloaded and installed. Start Microsoft Word.
Click the Avery tab at the top of the Microsoft Word Ribbon toolbar and click the Avery Wizard logo If you do not see an Avery tab at the top of the Microsoft Word Ribbon toolbar, click the Office button at the top left and then click the Word Options button. The Word Options screen will appear. Click Add-Ins and then select Word Add-Ins from the Manage drop-down list. The Templates and Add-ins dialog box will appear. Check AVWiz12s.dotm and click OK. Close Microsoft Word, then re-open Word.
The Avery tab should be added to the Ribbon toolbar. Click the Avery tab and then click the Avery Wizard logo to launch the Avery Wizard. The Avery Wizard will open, click the Next button. If you know your Avery product number, type in the product number in the Product number or description field. Click Search. Searching by product number is the fastest way to locate your product.
The product number is usually shown as a four or five digit number in large print on the front of the package. Or select a Product Category from the drop-down list. You can view products, in the product list, in order by Product No. Or by Description. Click the Product No. Column to sort the list numerically by product number or the Description column to sort the product names alphabetically.
You can then scroll down the list to locate and select the product. Select the product template and click Next. Select a pre-design for your product template and click Next to start personalizing your template.
These are the documents involved in creating and printing labels using the mail merge process:. Your main document.
This is the document you use to set up the layout of the labels for all the labels in the mail merge. You can also set up any content that you want repeated on each label, such as a company logo or your return address on shipping labels. Your mailing list. Your address list is the data source that Word uses in the mail merge. It's a file that contains the addresses to be printed on the labels. Your merged document. This document is a combination of the main document and the mailing list that is used to print individual addresses on the labels.
The address list can be Excel spreadsheet, a directory of Outlook contacts, or an Apple Address Book. It contains the records Word pulls information from to build the addresses for the labels.
If you don’t yet have a mailing list, you can create a new list in Word during mail merge. Before you start the mail merge process, collect all of your address lists.
If you're using an Excel spreadsheet, make sure the column for ZIP or postal codes is formatted as text so that you don't lose any zeros. If you want to use your Outlook contacts, make sure Outlook is your default email program. On the Mailings tab, choose Select Recipients, and then choose an option. Tip: To change the order of the fields, click the field you want to move, and then click the up or down arrows to move the field where you want it.
When all of the fields are set up the way you want them, click Create to create the list. If you selected Use an Existing List, follow these steps:. Browse to the file you want to use and choose Open. In the Open Workbook dialog box, select the sheet you want to use, and leave Cell Range blank to use the entire worksheet or enter a cell range for the data you want to use, and then choose OK.
If you selected Choose from Outlook Contacts or Apple Contacts, follow these steps:. Choose Filter Recipients to select the recipients you want to include. For Outlook contacts, in the Query Options dialog box, next to List mail merge recipients by, select Complete record. In the list of contacts, select the contacts you want to include in the mail merge, and then choose OK. For Apple contacts, in the Query Options dialog box, under Apple Group Contacts, choose the group you want to include in the mail merge, and then choose OK.
On the Mailings tab, choose Insert Merge Field and select the field you want to show on your labels. Continue adding fields until you've added all the information you want on the labels, and then choose OK. On the Mailings tab, choose Update Labels to add the fields to all of the labels. Format the fields in the first label so it looks the way you want the rest of your labels to look. For example, include a space between First and Last name fields and press Return to start a new line for the Address field. On the Mailings tab, choose Update Labels to apply the formatting to all of your labels.
Important: You must have an existing recipients list, such as a Word document that has addresses, to complete this procedure.For more information about how to set up a recipients list, see. On the File menu, choose New Blank Document. A new, blank Word document opens. This becomes your main document. On the View menu, choose Print Layout. On the Tools menu, choose Mail Merge Manager. Select Document Type, select Create New, and then choose Labels.
Under Printer information, choose the type of printer that you use. On the Label products pop-up menu, click the manufacturer of your labels. Tip: To return to this dialog box later, in the Mail Merge Manager under 2. Select Recipients List, choose Add or remove placeholders on labels.
Repeat step 9 for each field that you want to appear in your labels. After you add all the fields that you want, choose OK.
Your field names are copied into all the labels in your main document. In your main document, edit the first label to add spaces, commas, and carriage returns where you want them. In the Mail Merge Manager, under 2. Select Recipients List, c Fill in the items to complete your document. Word applies the formatting that you use for the first label to all the labels. To finish your labels, do one of the following: To Do this Preview your labels In the Mail Merge Manager, under 5. Preview Results, choose View Merged Data.
Print your labels immediately In the Mail Merge Manager, under 6. Complete Merge, choose Merge to Printer. Create a document that contains your merged labels that you can save In the Mail Merge Manager, under 6. Complete Merge, choose Merge to New Document.
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